Board of Trustees Documents
Board meetings are held twice monthly. The planning meeting usually takes place on the second Tuesday at 10 a.m., in . The regular business meeting is held on the fourth Wednesday at 3:30 p.m., Zoom only. The Agenda, Meeting Minutes, Financial Reports, and other documents to be addressed are available for members to review. If you wish to attend, please contact Paul Barnette, Board President, to be included in the Zoom invitation.
For copies of documents from past BOT meetings, please contact Jane Miller, BOT Secretary.
November 12, 2024
Items for Action
- Review/Approve October 23 Business Meeting Minutes
Items for Discussion
- Continued Staffing of Facilities Task Force & Stewardship Ministry Team – All
- Searching CC for the Future Strategic Plan – All
- Update from Safer Congregation Committee – Ruth Lamothe/Mike Burns
- Preliminary info on Craft Fair
Next Board Planning/Business Meeting, December 10 (In-Person/Hybrid)
October 23, 2024
Items for Action
- Review/Approve October 8 Business Meeting Minutes
- Review/Approve FY25 Q1 Financial Report
Items for Discussion
- BOT Meeting Schedule for November/December – All
- Continued Staffing of Facilities Task Force & Stewardship Ministry Team – All
- Communication of Committee Changes – Rev. Heather
October 8, 2024
Items for Action
- Review/Approve September 25 Business Meeting Minutes
- Review/Approve Stewardship Ministry Team Charge – Carol/Jane
- Review/Approve BOT Liaison Purpose & Description – Donna/Linda
Items for Discussion
- Staffing for Facilities Task Force & Stewardship Ministry Team – All
Next Board Business Meeting, October 23, 2024 (Google Meet)
September 25, 2024
Items for Action
- Review/Approve September 10 Planning Meeting Minutes
- Review/Approve New Rental/Usage Policy – Don Peterson
- Review/Approve Stewardship Ministry Team Charge – Carol/Jane
- Review/Approve BOT Liaison Purpose & Description – Paul
Items for Discussion
- New Responsibility for Sunday Board Reps. – Paul
- Colored Badges for BOT? – Paul
- Updated Org. Chart – Kent
- Public Hearing on Rt. 9 Widening Project 9/24/24 – Paul
Executive Session
Next Board Planning Meeting, October 8, 2024 Planning Meeting (In-Person/Hybrid)
September 10, 2024
Items for Action
- Review/Approve August 28 Business Meeting Minutes
- Update/Approve Revised Charge for Facilities Task Force – Donna/Linda
- Approve Charge for Stewardship Ministry Team – Carol/Jane
- Proposed Congregational Study Action Issue – Rev. Heather
Items for Discussion
- Rental/Usage Policy Update- All
- Order of Service Update – Rev. Heather
- Update on Property Management Committee – Paul
- Update on Ministerial Evaluation Process – Rev. Heather
August 28, 2024
Agenda
Items for Action
- Review/Approve August 13 Planning Meeting Minutes
- Review/Approve Motion to Change Monthly Financials Reporting – Richard
- Motion to Adopt 2025 UU Org. Retirement Plan – Richard
Items for Discussion
- ET Update on Rental/Usage Policy – Ellen Lytton
- Review of Ministerial Evaluation Process – All
- Update on Charge for Facilities Task Force – Donna/Linda
Next Board Planning Meeting, September 10, 2024 (In Person/Hybrid)
August 13, 2024
Items for Action
- Review/Approve July 24 Planning/Business Meeting Minutes
Items for Discussion
- Presentation by Peg Hughes, Chair of FUNdraising Committee
- Roofing Contracts – Gary Schmidt
- Signing of Board Covenants – All
Executive Session
Next Board Business Meeting, August 28, 2024 (Zoom)
July 24, 2024
Items for Action
- Review/Approve June 26 Business Meeting Minutes
- Review/Approve Month End Financial Documents for June – Kent Sprunger
- Election of Officers for FY25 – All
Items for Discussion
- Gold Event Presentation – Pam Smith
- Discussion/Approval for Charge for Board Liaisons – Donna
- Charge and Makeup of Facilities Task Force – All
- FY24 Honor Congregation Recognition – Richard
- Executive Session
Next Board Planning Meeting, August 13, 2024 (In-person/Hybrid)
June 26, 2024
Items for Action
- Review/Approve June 11 Planning Meeting Minutes
- Review/Approve Board/Committee Liaison List and Charge – Paul
Items for Discussion
- Church Council Chair – Paul
- Recap of Financial Review for FY23 – Gwen Johnson/Isaac Carney
- “Context of our UU Ministry” Statement – Rev. Heather
- Board “To Do” List for the SFTF 2025-2029 Strategic Plan – All
Next Board Planning/Business Meeting, July 24, 2024 (Via Zoom)
June 11, 2024
Items for Action
- Approve May 22 Planning/Business Meeting Minutes
- Review/Approve May Month End Financial Documents – Kent
- Election of Board Officers for FY25
- Affirmation of Charles Bittner as Delegate to GA – Paul
Items for Discussion
- Pennoni Proposal – Ellen Lytton and Linda DeFeo
- Annual Meeting Wrap-up – All
- UUSD Float – Carol
- Searching for the Future Strategic Plan 2025 – 2029 Executive Summary
Next Board Business Meeting, June 26, 2024 (Via Zoom)
May 22, 2024
Items for Action
- Review/Approve April 24 Business Meeting Minutes
- Review/Approve April Month End Financial Documents – Kent
Items for Discussion
- Alternate Delegate to GA – Paul
- Kitchen Cleanup 5/26 – Paul
- Policies & Procedures – Paul
- Preparation for Information Meeting – All
Executive Session
Next Board Planning Meeting, June 11, 2024 (In-Person/Hybrid)
April 24, 2024
Items for Action
- Review/Approve April 9 Planning Meeting Minutes
- Review/Approve Revised Resolution of Conscience – Paul
Items for Discussion
- Affirmation of SFTF Task Force’s 5 Year Plan – Marj Shannon
- UUSD Bylaws Name Change Resolution – Paul
- Results of Article II Poll – Gary Schmidt
- Preparation for Annual Meeting – All
- Discussion of FY25 Phase II Budget – Richard
Executive Session
Next Board Planning Meeting, May 14, 2024 (In-Person/Zoom)
April 9, 2024
Items for Action
- Review/Approve March 27 Business Meeting Minutes
- Review/Approve Month End Financial Documents for March – Kent
- Review/Approve Pennoni Proposal for Fees for Electronic Sign – Richard
- Approve List of Delegates to 2024 UUA General Assembly – Paul
Items for Discussion
- Review Results of CCL’s All Congregation Survey – Carol
- Update on 2024 Pledge Campaign – Kent
- UUSD Survey – Gary Schmidt
- UUSD Name Change – Linda
- Preparation for Annual Meeting – Paul
- UUSD Auction – Gwen Johnson
Executive Session
Next Board Business Meeting, April 24, 2024 (Via Zoom)
March 27, 2024
Items for Action
- Review/Approve March 12 Planning Meeting Minutes
Items for Discussion
- Sanctuary doors – Linda DeFeo
- Update on 2024 Pledge Campaign – Kent
Executive Session
Next Board Planning Meeting, April 9, 2024 (In-Person/Zoom)
March 12, 2024
Items for Action
- Review/Approve February 28 Business Meeting Minutes
- Review/Approve February 2024 Co-Treasurer’s Report – Kent
Items for Discussion
- Planning for Annual Congregational Meeting – Sue Brown
- Congregational Size Profiles Chart – Rev. Heather
February 28, 2024
Items for Actionhttps://uussd.org/wp-content/uploads/2024/03/2024-06SAB-Annual-Meeting-Document-List-March-10-024.docx
- Review/Approve February 13 Planning Meeting Minutes
Items for Discussion
- Discussion of Board Initiatives from SFTF Taskforce – Paul
Executive Session
Next Board Planning Meeting, March 12, 2024, (In-Person/Hybrid)
February 13, 2024
Items for Action
- Review/Approve January 24 Planning Meeting minutes
- Review/Approve January 2024 Co-Treasurer’s Report – Kent
Items for Discussion
- Update/Discussion on SFTF Taskforce Initiatives – Marj Shannon
- Update on Electronic Sign – Paul
- Review/Approve FY25 Phase I Budget – Richard
Executive Session
Next Board Business Meeting February 28, 2024, (via Zoom)
January 24, 2024
Items for Action
- Review/Approve January 9 Planning Meeting Minutes
- Review/Approve December 2023 Co-Treasurer’s Report – Kent
- Committee Budget Estimates – Kent
Items for Discussion
- Update on Electronic Sign – Paul
- Update on Music Committee – Beth
- SFTF Taskforce Initiatives – All
- Rise Against Hunger Event on March 9 – Paul
- Zoom Call with UUFN – Paul
Executive Session
Next Board Planning Meeting February 13, 2024, In-Person (Hybrid)
January 9, 2024
Items for Action
- Review/Approve December 12 Planning/Business Meeting Minutes
- Review/Approve BOT Trustee Job Description – Donna Davis
- Review/Approve Article II Mutual Support Document – Mac Goekler
See supporting document: Article-II-Amendments-Needing-Congregational-Support-to-Move-Forward-General-Assembly-2024-_-Article-II-Amendments-Unitarian-Universalist-Association-Forums.pdf
Items for Discussion
- Update on 25th Anniversary Celebration – Linda
- Review of Executive Team Report for December – Don Peterson
- Building Security – All
- Committee Chair Succession Planning & Support – Paul (Updated organizational chart)
- UUSD Name – Richard
- UUSD Table for Coffee Hour – All
Next Board Business Meeting January 24, 2024 at 3:30 PM (ZOOM)
December 12, 2023
Items for Action
- Review/Approve November 14 Planning/Business Meeting Minutes
- Review/Approve November 2023 Co-Treasurer’s Report – Kent
Items for Discussion
- Update on Safer Congregation Committee – Ruth Lamothe
- Update on Sexton Position – Rev. Heather
- Adoption of Name Change from Co-Finance Officers to Treasurer and Co-Treasure – Paul
- Latest Version of UUSD Congregation Chart – Kent
- Executive Team Report to the Board – Ellen Lytton
- Recap and Discussion of Special Congregational Meeting – All
Adjourn
Executive Session
Next Board Planning/Business Meeting January 9, 2024 at 10:00 AM (In Person)
November 14, 2023
Items for Action
- Review/Approve October 25 Business Meeting Minutes
- Peace as a UU Value and UUA Proposed Article II Amendment Process – Mac Goekler
Items for Discussion
- Searching for the Future Taskforce Update – Marj Shannon
- Update on Electronic Sign – Linda Defeo/Ellen Lytton
- Discussion of Proposed Changes to Lewes/Georgetown Hwy. – Jane
- Planning for Special Congregational Meeting – All
- Updated UUSD Congregational Chart – Kent
Next Board Planning/Business Meeting December 12, 2023 at 10:00 AM (In Person)
October 25, 2023
Items for Action
- Approve October 10 Planning Meeting Minutes
- Review/Approve Month End Financial Documents for September – Kent
- Review/Approve Revised Bylaws – Governance Review Team – All
Items for Discussion
- Committee Liaison Reports – All
Next Board Planning/Business Meeting November 14, 2023 at 10:00 AM (In Person)
October 10, 2023
Items for Action
- Review/Approve September 27 Business Meeting Minutes
- Review of Revised Bylaws with GRT – All
Items for Discussion
- Executive Team Report to the Board for September 2023 – Paul
- Church Council Notes – 9/22/2023
Adjourn
Executive Session
Next Board Business Meeting October 25, 2023 at 3:30 PM (Zoom)
September 27, 2023
Items for Action
- Review/Approve September 5 Planning Meeting Minutes
- Review/Approve August 2023 Month End Financial Documents – Kent
Items for Discussion
- Update on Memorial Garden Policy and Procedures – Richard
- GRT Bylaws Review Update and Next Steps – Paul
- Update on “Parking Lot” Issues – Kent
- Discussion of Article II Rewrite Next Steps – Ron Schaeffer/Charles Bittner
Next Board Planning Meeting October 10, 2023 at 10:00 AM (Zoom)
September 5, 2023
Items for Action
- Review/Approve August 23 Business Meeting Minutes
Items for Discussion
- ET Report to the Board – Paul
- Review and Discussion of Updated Bylaws – All
Next Board Business Meeting September 27, 2023 at 3:00 PM (Hybrid)
August 23, 2023
Items for Action
- Review/Approve August 8 Planning Meeting Minutes
- Review/Approve July Month-End Financial Documents – Kent
Items for Discussion
- Point Person for Property Management Committee – All
- Updated Bylaws Aug 19 2023 Review & Discussion – All (See older files: Bylaws Aug 18 document plus Updated Summary of Changes Aug 04 2023)
- “Searching for the Future Weekend” Update & Next Steps – Rev. Heather
- Review of Board Liaisons – All
Executive Session
Next Board Planning Meeting September 5, 2023 at 10:00 AM (Zoom)
August 8, 2023
Items for Action
- Review/Approve July 26 Business Meeting Minutes (finalized August 17, 2023)
Items for Discussion
- BOT Calendar for November & December – Paul
- UUA General Assembly 2023 Report
- GA 2023 Report-Pat Schaeffer-July 26_ 2023
Executive Session
Next Board Business Meeting August 23, 2023, at 3:00 PM (Hybrid)
July 26, 2023
Items for Action
- Review/Approve July 11 Planning Meeting Minutes
- Review/Approve June Month and Year End Financial Documents – Kent
- Review of Committee Chair Related Documents – Linda
Items for Discussion
- GA 2023 Recap – Mac & Susan Goekler, Susan Haase, Pat Schaeffer. Jane Miller
- CCL Congregational Survey Update – Deanna Duby
- Update on Registration for “Searching for the Future Weekend” – Ellen Lytton/Jean Charles
- Children’s Faith Exploration Program Next Steps – Rev. Heather
- Discussion of Board Meeting Time Changes – Paul
Next Board Planning Meeting August 8, 2023, at 10:00 AM (Zoom Only)
July 11, 2023
Items for Action
- Review/Approve June 27 Business Meeting Minutes
- Review and Signing of Board of Trustee Covenants – Paul
Items for Discussion
- New AV Support Procedure – Richard
- Discussion of Board Meeting Schedule – All
Next Board Business Meeting July 26, 2023 at 3:30 PM (Zoom)
July 2, 2023
Items for Action
- Vote for BOT Officers for FY24
- Minutes from July 2, 2023 BOT meeting
Next Board Planning Meeting July 11, 2023 at 10:00 AM (Hybrid)
June 27, 2023
Items for Action
- Review/Approve June 13 Business Meeting Minutes
- Review/Approve May Month-End Financial Documents – Kent
Items for Discussion
- Update on Finance Committee Discussion on Sharing of Pledge Information – Ron Schaeffer/Bobbe Baggio
- Update on “Searching for the Future Weekend” – Ellen Lytton/Jean Charles
- Discussion of a Member of the BOT also serving as a Committee Chair – Richard
Next Board Planning Meeting July 11, 2023 at 10:00 AM (Hybrid)
June 13, 2023 – ZOOM ONLY
Items for Action
- Review/Approve May 24 Business Meeting Minutes
Items for Discussion
- Safer Congregation Committee Update – Ruth Lamothe
- Update on “Searching for the Future Weekend” – Ellen Lytton/Jean Charles
- May 2023 ET Report to the BOT – Don Peterson
- 2023 Annual Congregational Meeting Recap – All
Next Board Business Meeting June 27, 2023 at 3:30 PM (Zoom)
May 24, 2023
Items for Action
- Review/Approve May 2 Planning Meeting Minutes
- Review/Approve April Month-End Financial Documents – Kent
- Finance Committee Charge – Bobbe Baggio/Ron Schaeffer
Items for Discussion
- Communication Committee Update on “Beacon at the Beach” – Pat Schaeffer
- “Searching for the Future Weekend” Update – Paul
Next Board Planning Meeting June 13, 2023 at 10:00 AM (Hybrid)
May 2, 2023
Items for Action
- Review/Approve April 18 Planning/Business Meeting Minutes
- Approve Slate of Delegates for General Assembly – Jane Miller, Susan Haase,
Pat Schaeffer, Susan Goekler, Mac Goekler – Paul - Review/Approval of Phase II (Final) FY24 Budget – Ron Schaeffer, Richard
Items for Discussion
- Update on Denominational Affairs Article II Rewrite Process
- Review of Executive Team’s Annual Report to the BOT – Paul
- Change to Executive Team’s Charge – Ellen Lytton
- Safer Congregation Committee’s Report to the Board – Ruth Lamothe
Next Board Planning Meeting May 24, 2023 at 3:30 PM (Zoom)
April 18, 2023
Items for Action
- Review/Approve March 29 Business Meeting Minutes
- Review/Approve March Month-End Financial Documents – Kent
- Approval of the Addition of Linda Defeo to the Executive Team – Jean Charles
- Discussion/Approval of Updated Minister’s Discretionary Fund Policy – Ron
Schaeffer - Review/Approval of Annual Financial Review Report for Fiscal Year 2021-2022 –Ron Schaeffer
- Clarification of the Finance Committee’s Position on Donations in the Annual
Operating Budget – Ron Schaeffer
Items for Discussion
- Update on Preparation for Annual Meeting – All
Next Board Planning Meeting May 2, 2023 at 10:00 AM (Hybrid)
March 28, 2023
Agenda
Items for Action
- Review/Approve March 14 Planning Meeting Minutes
- Review/Approve February Month-End Financial Documents – Kent
- Update on System Warranty from Alarm Engineering – Richard
Items for Discussion
- Review and Discussion of Bylaws Revisions – Mac Goekler
- Update on Congregational Org. Chart/25th Anniversary Celebration – Rev. Heather
Next Board Planning/Business Meeting April 18, 2023 at 10:00 AM (Hybrid)
March 14, 2023
Items for Action
- Review/Approve March 1 Business Meeting Minutes
- Sussex Preservation Coalition Request – Jill Hicks & Maggie McLaughlin
- Safer Congregation Committee Presentation of Proposal for Installation of Security Cameras – Ruth Lamothe
- SCC AE Answers
Items for Discussion
- February ET Report to the BOT – Paul
- Discussion of “Searching for the Future” Weekend – Paul
- Discussion of LDC/BOT Bylaws Changes – Paul
- Potential Dates for Coffee with the Candidates and Candidate Forum/LDC – Paul
- Planning for 2023 Annual Meeting and Email Timeline – Paul
Next Board Business Meeting March 29, 2023 at 3:30 PM (Zoom)
March 1, 2023
Chalice Lighting/Paul (Someone for March 14 Planning Meeting)
Items for Action
- Review/Approve February 14 Planning Meeting Minutes
- Review/Approve January Month End Financial Documents – Kent
Items for Discussion
- Review Results of “Leadership Pledge Kickoff” – Ron Schaeffer
- Phase II “Searching for the Future”/Stewardship For Us Update – Paul
- Review of Governance Review Team Bylaws Revision (Version 11) – Mac Goekler
Adjourn
Next Board Planning Meeting March 14, 2023 at 10:00 AM (Hybrid)
February 14, 2023
Chalice Lighting/Laura
Items for Action
- Review/Approve January 25 Business Meeting Minutes
- Review/Approve January 2023 Co-Finance Officer Report – Kent
- Review/Approve Director of Faith Exploration for Children and Youth Job Posting – Rev. Heather & Dar Sellers
Items for Discussion
- Discussion of Phase I Budget Process – Richard
- Expansion Planning Committee/Next Steps – Paul
Next Board Business Meeting March 1, 2023 at 3:30 PM (Zoom)
January 25, 2023
Chalice Lighting/Laura (Someone for February 14 Planning Meeting)
Items for Action
- Approve Agenda
- Review/Approve January 10 Planning Meeting Minutes
- Review/Approve December 2022 Co-Finance Officer Report – Kent
Items for Discussion
- December ET Report to the BOT – Paul
- Update on UUSD Congregation Certification – Paul
- Board Trustee Description – Ellen Loewy
- Stewardship for Us Phase II “Searching for the Future” Visioning Process – Paul
- Review of BOT Meeting Calendar for Remainder of FY23 – Rev. Heather
January 10, 2023
Items for Action
- Approve December 13 Planning Business Meeting Minutes
- Presentation of Revised Charge for the Safer Congregation Committee (Revised Jan 10, 2023) – Ruth Lamothe
- Safer Congregation Committee Request Board Approval to Solicit Quotes for new Alarm System – Tony Codella
- Social & Environmental Justice Committee Contribution to Outside Organization – Mac Goekler
Items for Discussion
- Discussion of Mark’s Final Summary of “Next Steps Weekend” – Paul
- Recap of Joint LDC/BOT Meeting on 12/15 – Paul
- November 2022 ET Report to the BOT – Paul
- Latest Revision to the UUSD Congregation Chart – Kent
- Final Update on Jean Charles Service Sunday Service – Paul
Next Board Business Meeting: January 25, 2023 at 3:30 PM (Zoom)
December 13, 2022
Items for Action
- Review/Approve November 22 Business Meeting Minutes
- Review/Approve November 2022 Co-Finance Officer Report – Kent
- Present/Approve Charge for Safer Congregations Team – Ruth Lamothe
Items for Discussion
- Update on FY24 Pledge Campaign – Kent
- Review/Update Board Liaison List – Paul (Updated list for 2023 is attached.)
- The Brownie Incident Next Steps – Rev. Heather
- Short-term Visioning Process for FY24 Budget – Richard
Next Board Planning Meeting – January 10, 2023 at 10:00 a.m. (Hybrid)
Special Meeting – December 8, 2022
November 22, 2022
Items for Action
- Review/Approve November 8 Planning Meeting Minutes
- Review/Approve Month End Financial Documents for October – Kent
- ET Request for Additional Funding for Google Workspace Training Sessions – Don Peterson
Items for Discussion
- Debrief “Next Steps Weekend”
- Jean Charles Service Sunday Service – Chris/Paul
- BOT Strategic Vision for FY24 – Richard
Executive Session
Next Board Planning/Business Meeting: December 13, 2022 at 10:00 AM (Hybrid)
November 8, 2022
Items for Action
-
- Review/Approve October 26 Business Meeting Minutes (revised and replaced Nov 9, 2022)
- Discussion/Approval of UUSD Memorial Plant Policy – Margaret Keefe
Items for Discussion
-
- Latest Revisions to the UUSD Congregational Chart – Kent
- S&EJ Committee adds UUSD to November 2022 Organizational Sign-On Letter to President Biden – Paul
- Church Council Guidelines for Committees of the Board Chair Succession – Linda
- Change in Share the Plate for January – Richard
- Clarification of the answer from the last Board meeting regarding whether new member pledges are included in the total pledge number – Richard
- Final Update on “Next Steps Weekend” – Chris
- Jean Charles Service Sunday Service on 1/29/23 – Paul/Chris
- BOT reps to serve on Joint GRT/LDC/BOT Bylaws Revision Task Force – Paul
- BOT Meeting proposed change dates for February 2023 & March 2023 Business Meetings – Paul/Chris
- Tuesday 2/22 @ 3:30 PM to Wednesday 3/1 @ 3:30 PM
- Tuesday 3/22 @ 3:30 PM to Wednesday 3/29 @ 3:30 PM
Executive Session
Next Board Business Meeting: November 22, 2022 at 3:30 PM (Zoom)
October 26, 2022
Items for Action
- Review and approve month-end financial documents for September 2022 – Kent
Review and Approve September 28 Business Meeting Minutes
Items for Discussion
- Update on “Next Steps Weekend” – Chris/Paul/Kent
- Update on Ministerial Evaluation Process – Chris/Paul/Laura
- Discussion of Strategic Planning for FY23 – Kent
- Update on Governance Review Team Progress – Paul
- Discussion of FY22 Honor Congregation Letter – Paul
- Update on Church Council Meeting – Linda
- Discussion of ET Report to the Board for September
Executive Session
Next Board Business Meeting October 26, 2022 at 3:30 PM (ZOOM)
September 28, 2022
Items for Action
- Review and approve September 13 Meeting Minutes
- Review and approve month-end financial documents for August 2022 – Kent
- Approval of Fundraising Activities – Gwen Johnson
- Request from Landscaping Committee for Guidelines/Policy for Memorial Plantings – Margaret Keefe/Linda DeFeo
Items for Discussion
- UUSD 25th Anniversary Celebration – Rev. Heather
- Update on “Next Steps Weekend – Chris/Paul
- Review/Discussion of Executive Team Report to BOT for August 2022
- Update on Ministerial Evaluation – Chris/Paul/Laura
- Review of BOT Long/Short Term Goals for 8th Principle Implementation
- Additional Documents for Review
Next Board Planning Meeting October 11, 2022 at 10:00 AM (Hybrid))
September 13, 2022
Review and approve August 24, 2022 Business Meeting Minutes
Items for Discussion
- Update on “Next Steps Weekend” – Paul, Allan Cairncross
- Discussion of List of Recommendations prior to BOT/LDC meeting – Kent
- Update on Ministerial Evaluation Process – Chris/Paul/Laura
- Recap of BOT Information Table during coffee hour – All
- Latest revision to UUSD Congregation Chart (Pastoral Care) – Rev. Heather
- Special Fundraising Project – Sale of memorial bricks with net proceeds going to “Playground Fund” – Richard
- Review of Long/Short-Term Goals for BOT regarding the 8th Principle implementation
- Discussion of temporary time change for September 28 Business Mtg.
Next Board Business Meeting September 28, 2022 at (TBD) (via Zoom)
August 24, 2022
Items for Action
- Review/Approve August 9 Planning Meeting Minutes (Minutes Revised Aug 24, 2022)
- Review/Approve Co-Finance Officer Report for July 2022 – Kent
- Presentation of Craft Fair Operational Plan for November 2022 – Gwen
Items for Discussion
- Board/Executive Team Liaisons Update – Chris/Paul
- Discussion of upcoming BOT/LDC Meeting
- Update on Ministerial Evaluation Process – Chris/Paul/Laura
- Update on Expansion Planning Committee’s “Next Steps Weekend”
- Revised Board Liason List (updated August 24, 2022)
Next Board Planning Meeting September 13, 2022 at 10:00 AM (Hybrid))
August 9, 2022
Chalice Lighting/Chris Leslie (assign someone for August 24 Business Mtg.)
- Review/Approve Minutes from 7/27/22 BOT Business Meeting
Review and Approve Final FY22 Year End Financial Documents – Kent
- UUSD_June_2022_Co-Finance_Officer_Report
- FY22_June_and_YE_Operations_Income_&_Expense_Statement
- FY22_June_and_YE_Capital_Income_&_Expense_Statement
- FY22_June_and_YE_Balance_Sheet
Items for Discussion
- Update on Agreement for Consulting Services from Mark Ewert – Allan Cairncross (see signed agreement attachment below)
- Review and discussion of Rev. Heather’s Evaluation Material – Rev. Heather
- Review of minutes of joint BOT/LDC Planning Meeting on 8-2-22
- Review latest revision of UUSD Congregation Org. Chart, Revised 8-7-22 – Kent
- Discussion of Governance Review Team’s draft of UUSD Bylaws Membership Section
- Update on the 8th Principle Implementation Process – Susan Goekler
- Signed BOT Trustees Covenants
- Signed (August 9, 2022) Stewardship For Us Consulting Agreement
Adjourn
- Next Meeting: Board Business Meeting, Wednesday, August 24 at 3:30 via Zoom
July 27, 2022
Items for Action
- Review/Approve Minutes
- Year End Finance Officers’ Reports – David/Kent
- Report on FY20-21 Financial Review – Linda DeFeo, Pat Murdock, Ron Schaeffer
- Approval of Office Administrator Job Description (final version 27JUL2022) – Pat Murdock, Richard Wheeler
- Agreement for Consulting Services from Mark Ewert with Stewardship For Us for “Next Steps Weekend” – Allan Cairncross (Expansion Planning Committee document)
Items for Discussion
- Update on revised “split of responsibilities” for Co-Finance Officers – Kent
- Review of updated UUSD Organizational Chart (Rev2) – Kent
- Update on Church Council Survey – Linda
- Update on recent Property Management Mtg. – Linda
Adjourn – Executive Session (if needed)
Next Board Planning Meeting August 9, 2022 at 10:00 AM (In person)
July 19, 2022
The Board representatives list has been updated to include September 18, 2022.
July 12, 2022
Review agenda and approve meeting minutes
- Approve Minutes from 6/15/22 BOT Meeting
- Approve Minutes from 7/1/22 BOT Meeting
Items for Discussion
- Review and signing of Board of Trustees Covenants
- Review Old BOT Committee Liaisons List and update as necessary – newer version updated July 12 – Board Liaisons FY23 v1.
- Review UUSD Organizational Chart
- Presentation of item for next Committee Council Meeting-Linda
- Discussion
- Briefing on “split of responsibilities” for Co-Finance Officers-Kent/Richard
Next Meeting: Board Business Meeting, Wednesday, July 27 at 3:30 via Zoom
July 1, 2022
Items for Action
- Elect officers
- Select date of next meeting