Board of Trustees Documents

Board meetings are held twice monthly. The planning meeting usually takes place on the second Tuesday at 10 a.m., in person. The regular business meeting is held on the fourth Wednesday at 3:30 p.m., Zoom only. The Agenda, Meeting Minutes, Financial Reports, and other documents to be addressed are available for members to review. If you wish to attend, please contact Paul Barnette, Board President, to be included in the Zoom invitation.

For copies of documents from past BOT meetings, please contact Jane Miller, BOT Secretary.

March 27, 2024

Agenda

Items for Action

Items for Discussion

  • Sanctuary doors – Linda DeFeo
  • Update on 2024 Pledge Campaign – Kent

Executive Session

Next Board Planning Meeting, April 9, 2024 (In-Person/Zoom)

March 12, 2024

Agenda

Items for Action

Items for Discussion

February 28, 2024

Agenda

Items for Actionhttps://uussd.org/wp-content/uploads/2024/03/2024-06SAB-Annual-Meeting-Document-List-March-10-024.docx

Items for Discussion

  • Discussion of Board Initiatives from SFTF Taskforce – Paul

Executive Session

Next Board Planning Meeting, March 12, 2024, (In-Person/Hybrid)

February 13, 2024

Agenda

Items for Action

Items for Discussion

  • Update/Discussion on SFTF Taskforce Initiatives – Marj Shannon
  • Update on Electronic Sign – Paul
  • Review/Approve FY25 Phase I Budget – Richard

Executive Session

Next Board Business Meeting February 28, 2024, (via Zoom)

January 24, 2024

Agenda

Items for Action

Items for Discussion

  • Update on Electronic Sign – Paul
  • Update on Music Committee – Beth
  • SFTF Taskforce Initiatives – All
  • Rise Against Hunger Event on March 9 – Paul
  • Zoom Call with UUFN – Paul

Executive Session

Next Board Planning Meeting February 13, 2024, In-Person (Hybrid)

January 9, 2024

Agenda

Items for Action

Items for Discussion

  • Update on 25th Anniversary Celebration – Linda
  • Review of Executive Team Report for December – Don Peterson
  • Building Security – All
  • Committee Chair Succession Planning & Support – Paul (Updated organizational chart)
  • UUSD Name – Richard
  • UUSD Table for Coffee Hour – All

Next Board Business Meeting January 24, 2024 at 3:30 PM (ZOOM)

December 12, 2023

Agenda

Items for Action

Items for Discussion

Adjourn
Executive Session
Next Board Planning/Business Meeting January 9, 2024 at 10:00 AM (In Person)

November 14, 2023

Agenda

Items for Action

Items for Discussion

  • Searching for the Future Taskforce Update – Marj Shannon
  • Update on Electronic Sign – Linda Defeo/Ellen Lytton
  • Discussion of Proposed Changes to Lewes/Georgetown Hwy. – Jane
  • Planning for Special Congregational Meeting – All
  • Updated UUSD Congregational Chart – Kent

Next Board Planning/Business Meeting December 12, 2023 at 10:00 AM (In Person)

October 25, 2023

Agenda

Items for Action

Items for Discussion

  • Committee Liaison Reports – All

Next Board Planning/Business Meeting November 14, 2023 at 10:00 AM (In Person)

October 10, 2023

Agenda

Items for Action

Items for Discussion

Adjourn

Executive Session

Next Board Business Meeting October 25, 2023 at 3:30 PM (Zoom)

September 27, 2023

Agenda

Items for Action

Items for Discussion

Next Board Planning Meeting October 10, 2023 at 10:00 AM (Zoom)

September 5, 2023

Agenda

Items for Action

Items for Discussion

Next Board Business Meeting September 27, 2023 at 3:00 PM (Hybrid)

August 23, 2023

Agenda

Items for Action

Items for Discussion

Executive Session

Next Board Planning Meeting September 5, 2023 at 10:00 AM (Zoom)

August 8, 2023

Agenda

Items for Action

Items for Discussion

Executive Session

Next Board Business Meeting August 23, 2023, at 3:00 PM (Hybrid)

July 26, 2023

Agenda

Items for Action

Items for Discussion

  • GA 2023 Recap – Mac & Susan Goekler, Susan Haase, Pat Schaeffer. Jane Miller
  • CCL Congregational Survey Update – Deanna Duby
  • Update on Registration for “Searching for the Future Weekend” – Ellen Lytton/Jean Charles
  • Children’s Faith Exploration Program Next Steps – Rev. Heather
  • Discussion of Board Meeting Time Changes – Paul

Next Board Planning Meeting August 8, 2023, at 10:00 AM (Zoom Only)

July 11, 2023

Agenda

Items for Action

Items for Discussion

  • New AV Support Procedure – Richard
  • Discussion of Board Meeting Schedule – All

Next Board Business Meeting July 26, 2023 at 3:30 PM (Zoom)

July 2, 2023

Agenda

Items for Action

Next Board Planning Meeting July 11, 2023 at 10:00 AM (Hybrid)

June 27, 2023

Agenda

Items for Action

Items for Discussion

Next Board Planning Meeting July 11, 2023 at 10:00 AM (Hybrid)

June 13, 2023 – ZOOM ONLY

Agenda

Items for Action

Items for Discussion

Next Board Business Meeting June 27, 2023 at 3:30 PM (Zoom)

May 24, 2023

Agenda

Items for Action

Items for Discussion

  • Communication Committee Update on “Beacon at the Beach” – Pat Schaeffer
  • “Searching for the Future Weekend” Update – Paul

Next Board Planning Meeting June 13, 2023 at 10:00 AM (Hybrid)

May 2, 2023

Agenda

Items for Action

  • Review/Approve April 18 Planning/Business Meeting Minutes
  • Approve Slate of Delegates for General Assembly – Jane Miller, Susan Haase,
    Pat Schaeffer, Susan Goekler, Mac Goekler – Paul
  • Review/Approval of Phase II (Final) FY24 Budget – Ron Schaeffer, Richard

Items for Discussion

  • Update on Denominational Affairs Article II Rewrite Process
  • Review of Executive Team’s Annual Report to the BOT – Paul
  • Change to Executive Team’s Charge – Ellen Lytton
  • Safer Congregation Committee’s Report to the Board – Ruth Lamothe

Next Board Planning Meeting May 24, 2023 at 3:30 PM (Zoom)

April 18, 2023

Agenda

Items for Action

Items for Discussion

  • Update on Preparation for Annual Meeting – All

Next Board Planning Meeting May 2, 2023 at 10:00 AM (Hybrid)

March 28, 2023

Agenda

Items for Action

Items for Discussion

Next Board Planning/Business Meeting April 18, 2023 at 10:00 AM (Hybrid)

March 14, 2023

Agenda

Items for Action

Items for Discussion

  • February ET Report to the BOT – Paul
  • Discussion of “Searching for the Future” Weekend – Paul
  • Discussion of LDC/BOT Bylaws Changes – Paul
  • Potential Dates for Coffee with the Candidates and Candidate Forum/LDC – Paul
  • Planning for 2023 Annual Meeting and Email Timeline – Paul

Next Board Business Meeting March 29, 2023 at 3:30 PM (Zoom)

March 1, 2023

Agenda

Chalice Lighting/Paul (Someone for March 14 Planning Meeting)

Items for Action

Items for Discussion

  • Review Results of “Leadership Pledge Kickoff” – Ron Schaeffer
  • Phase II “Searching for the Future”/Stewardship For Us Update – Paul
  • Review of Governance Review Team Bylaws Revision (Version 11) – Mac Goekler

Adjourn

Next Board Planning Meeting March 14, 2023 at 10:00 AM (Hybrid)

February 14, 2023

Chalice Lighting/Laura

Agenda

Items for Action

Items for Discussion

  • Discussion of Phase I Budget Process – Richard
  • Expansion Planning Committee/Next Steps – Paul

Next Board Business Meeting March 1, 2023 at 3:30 PM (Zoom)

January 25, 2023

Chalice Lighting/Laura (Someone for February 14 Planning Meeting)

Agenda

Items for Action

Items for Discussion

  • December ET Report to the BOT – Paul
  • Update on UUSD Congregation Certification – Paul
  • Board Trustee Description – Ellen Loewy
  • Stewardship for Us Phase II “Searching for the Future” Visioning Process – Paul
  • Review of BOT Meeting Calendar for Remainder of FY23 – Rev. Heather

January 10, 2023

Agenda

Items for Action

Items for Discussion

Next Board Business Meeting: January 25, 2023 at 3:30 PM (Zoom)

December 13, 2022

Agenda

Items for Action

Items for Discussion

  • Update on FY24 Pledge Campaign – Kent
  • Review/Update Board Liaison List – Paul (Updated list for 2023 is attached.)
  • The Brownie Incident Next Steps – Rev. Heather
  • Short-term Visioning Process for FY24 Budget – Richard

Next Board Planning Meeting – January 10, 2023 at 10:00 a.m. (Hybrid)

Special Meeting – December 8, 2022

November 22, 2022

Agenda

Items for Action

Items for Discussion

  • Debrief “Next Steps Weekend”
  • Jean Charles Service Sunday Service – Chris/Paul
  • BOT Strategic Vision for FY24 – Richard

Executive Session

Next Board Planning/Business Meeting: December 13, 2022 at 10:00 AM (Hybrid)

November 8, 2022

Agenda

Items for Action

    1. Review/Approve October 26 Business Meeting Minutes (revised and replaced Nov 9, 2022)
    2. Discussion/Approval of UUSD Memorial Plant Policy – Margaret Keefe

Items for Discussion

    1. Latest Revisions to the UUSD Congregational Chart – Kent
    2. S&EJ Committee adds UUSD to November 2022 Organizational Sign-On Letter to President Biden – Paul
    3. Church Council Guidelines for Committees of the Board Chair Succession – Linda
    4. Change in Share the Plate for January – Richard
    5. Clarification of the answer from the last Board meeting regarding whether new member pledges are included in the total pledge number – Richard
    6. Final Update on “Next Steps Weekend” – Chris
    7. Jean Charles Service Sunday Service on 1/29/23 – Paul/Chris
    8. BOT reps to serve on Joint GRT/LDC/BOT Bylaws Revision Task Force – Paul
    9. BOT Meeting proposed change dates for February 2023 & March 2023 Business Meetings – Paul/Chris
      • Tuesday 2/22 @ 3:30 PM to Wednesday 3/1 @ 3:30 PM
      • Tuesday 3/22 @ 3:30 PM to Wednesday 3/29 @ 3:30 PM

Executive Session

Next Board Business Meeting: November 22, 2022 at 3:30 PM (Zoom)

October 26, 2022

Items for Action

Agenda

Review and Approve September 28 Business Meeting Minutes

Items for Discussion

Executive Session

Next Board Business Meeting October 26, 2022 at 3:30 PM (ZOOM)

September 28, 2022

Agenda

Items for Action

Items for Discussion

Next Board Planning Meeting October 11, 2022 at 10:00 AM (Hybrid))

September 13, 2022

Agenda

Review and approve August 24, 2022 Business Meeting Minutes

Items for Discussion

  • Update on “Next Steps Weekend” – Paul, Allan Cairncross
  • Discussion of List of Recommendations prior to BOT/LDC meeting – Kent
  • Update on Ministerial Evaluation Process – Chris/Paul/Laura
  • Recap of BOT Information Table during coffee hour – All
  • Latest revision to UUSD Congregation Chart (Pastoral Care) – Rev. Heather
  • Special Fundraising Project – Sale of memorial bricks with net proceeds going to “Playground Fund” – Richard
  • Review of Long/Short-Term Goals for BOT regarding the 8th Principle implementation
  • Discussion of temporary time change for September 28 Business Mtg.

Next Board Business Meeting September 28, 2022 at (TBD) (via Zoom)

August 24, 2022

Agenda

Items for Action

Items for Discussion

Next Board Planning Meeting September 13, 2022 at 10:00 AM (Hybrid))

August 9, 2022

Chalice Lighting/Chris Leslie (assign someone for August 24 Business Mtg.)

Agenda

Review and Approve Final FY22 Year End Financial Documents – Kent

Items for Discussion

Adjourn

  • Next Meeting: Board Business Meeting, Wednesday, August 24 at 3:30 via Zoom

July 27, 2022

Agenda

Items for Action

Items for Discussion

Adjourn – Executive Session (if needed)

Next Board Planning Meeting August 9, 2022 at 10:00 AM (In person)

July 19, 2022

The Board representatives list has been updated to include September 18, 2022.

July 12, 2022

Agenda

Review agenda and approve meeting minutes

Items for Discussion

Next Meeting: Board Business Meeting, Wednesday, July 27 at 3:30 via Zoom

July 1, 2022

Agenda

Items for Action

  • Elect officers
  • Select date of next meeting