Calendar & Space Request for Activities, Classes, Events & Meetings

Before you ask to reserve space, please check the UUSD calendar to make sure the date, time, and space you are requesting is available. Check all the boxes of items you will need for your event. Be sure to include your name, name of UUSD group sponsoring the event, and that group’s uussd email. You are the Meeting Leader responsible for the event.

This form may be used to reserve any of the following:

  1. Room(s), date, and time for an event or meeting (single day events, multi-day, and recurring ones)
  2. One of two UUSD Zoom rooms for online meetings (Click here for instructions on using Zoom, if needed.)
  3. Hybrid meeting video cart for simultaneous Zoom/onsite meetings.
    1. You must provide your own laptop with Zoom loaded on it.
    2. Contact the AV Team for training for first-time users.
  4. Hybrid video cart for DVD playback.
    1. Also reserve the portable sound system to amplify sound.
  5. (New – October 2022) Portable sound system, to be used by meeting or event coordinator for groups up to approximately 100.
    1. This system can be used with the hybrid video cart to show a movie to a small group.
    2. Contact the AV Team for training for first-time users.

To make a change to the information you previously submitted for an activity or event, do not complete a new form. Please email Sandy Scheet-Robitaille, Office Administrator at Admin@uussd.org and include the Name of the Activity/Event, the original Date and Time, the Group Sponsoring the Event, the Contact Name, and any changes or corrections that need to be made.

Requirements:

  • The person requesting the room (Meeting Leader) will be shown on the calendar and is responsible to ensure that all lights are off and doors are locked at the conclusion of the meeting.
  • The refrigerator is available to store food used by staff and those at meetings or events.
  • Any group of 5 or more using an indoor area should run its respective HVAC air system fan “ON.”
  • Restroom fans should be run in tandem with the HVAC systems fans.
  • The Meeting Leader is responsible for turning off exhaust fans and resetting the thermostat fan setting.

Calendar & Space Request for Activities, Classes, Events & Meetings Form

Items with an asterisk (*) must be filled in or you will not be able to submit the form.

  • MM slash DD slash YYYY
  • All events and programs must be sponsored or supported by a Committee or existing UUSD Group. Before you submit a request for space, you must contact the Committee Chair, Covenant, or Affinity Group Leader to be certain of their support and involvement.
  • MM slash DD slash YYYY
    Please check the UUSD calendar to determine if the date(s), time(s), and space(s) are available before submitting this form.
  • :
  • :
  • You may list multiple dates, even with no pattern of recurrence. You may also list recurring dates, such as: every 3rd Tuesday, 9-11 a.m.; or March 5 to April 16 on Thursdays, 6-8:30 p.m.
  • You must allow ample time for setup, the event, & takedown/cleanup of the space. Specify how much time is needed before the event, for example, 11-23-17, 9:30-10 a.m.
  • Specify how much time is needed after the event, for example, 11-23-17, 11:30 a.m. to 12 p.m. Each room must be put back as it was found, except for the AV equipment.
  • Anyone requesting use of the building where 5 or more persons will gather must turn the fan on in that room for the duration of the meeting.
  • Also describe any special considerations for the event.
  • Please note that UUSD does not publish any personal email addresses. If the UUSD group sponsoring this event has an email, that should be used. If you would like to have a uussd.org email address assigned for this event, please email WebsiteAdmin@uussd.org.
    Check one.
    If you answered Yes, you must contact AVTeam@uussd.org to arrange for AV support.
    If you answered Yes, you must contact KitchenTeam@uussd.org to arrange for supplies.
    If you answered Yes, you must contact KitchenTeam@uussd.org to arrange for supplies.
    UUSD will attempt to meet these needs; however, all will involve volunteer help.
  • This field is for validation purposes and should be left unchanged.